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Operational Memorandum # 25

Per Diem ("M&IE") Reimbursement
Rates/Requirements/Limitations

Issued February 16, 1994
Reissued February 1, 1995
Reissued April 15, 1997
Reissued December 21, 1999
Reissued October 10, 2000
Reissued October 1, 2001
Reissued January 1, 2003

TO: All AACS Staff

FROM: Ronald Lee Logsdon, Executive Director

RE: Per Diem Reimbursement Policy Change

Please note the following travel reimbursement charges approved by the AACS Board in accordance with the revised and current Federal travel policy.

Standard "M&IE"/Per Diem Rate. The $85.00 combined lodging-M&IE federal standard per diem rate showed no change in the GSA FTR update of the per diem schedule on August 31, 2001.

Since AACS policy is to pay the actual full cost of the lodging, the following chart also reflects the Meals and Incidental Expense ("M&IE") portion of the Per Diem.

M & IE Rates [and estimated breakout of costs — provided only as a useful "guide" ]
Per Diem:
$30
$34
$38
$42
$46
Breakfast
$6
$7
$8
$9
$10
Lunch
$6
$7
$8
$9
$10
Dinner
$16
$18
$20
$22
$24
Incidentals
$2
$2
$2
$2
$2
By AACS Board-approved policy, AACS travelers' lodging is reimbursed at actual cost, including taxes. Thus, AACS business travelers need only concern themselves with the applicable "M&IE" rates for their respective travel locations.

"M&IE" Rates for some often visited cities on AACS business are as follows:

Traveler's Destination City Combined Maximum Rates Old "M&IE" Rates New "M & IE" Rate @
Atlanta, Georgia
N/A
$38
$42
Baltimore, Maryland
NA
$42
$46
Biloxi, Mississippi
NA
$38
$42
Birmingham, Alabama
NA
$38
$42
Boston, Massachusetts
NA
$46
$50
Charlotte, North Carolina
NA
$38
$42
Chicago, Illinois
NA
$46
$50
Cincinnati, Ohio
NA
$46
$50
Colorado Springs, Colorado
NA
$38
$42
Covington, Kentucky *
N/A
$38
$42
Dallas, Texas
NA
$46
$46
Denver, Colorado
NA
$42
$46
Detroit, Michigan
NA
$46
$50
Houston, Texas
NA
$42
$46
Indianapolis, Indiana
NA
$42
$46
Kansas City, Kansas
NA
$38
$42
Kansas City, Missouri
NA
$42
$46
Knoxville, Tennessee
NA
$30
$30
Los Angeles, California
NA
$46
$50
Lexington, Kentucky *
N/A
$30
$34
Louisville, Kentucky *
N/A
$38
$42
Memphis, Tennessee
NA
$38
$38
Miami, Florida
NA
$42
$46
Mobile, Alabama
NA
$30
$30
Myrtle Beach, South Carolina
NA
$42
$46
Nashville, Tennessee
N/A
$42
$46
New Orleans, Louisiana
NA
$42
$46
New York, New York
NA
$46
$46
Orlando, Florida
NA
$42
$46
Philadelphia, Pennsylvania
N/A
$46
$50
Phoenix, Arizona
NA
$42
$46
Pittsburgh, Pennsylvania
NA
$46
$46
Princeton, New Jersey
NA
$42
$46
Raleigh-Durham, North Carolina
NA
$38
$42
Seattle, Washington
NA
$46
$50
San Antonio, Texas
NA
$42
$46
San Deigo, California
NA
$46
$50
San Francisco, California
NA
$46
$50
Saint Louis, Missouri
NA
$46
$50
Tampa-St.Petersburg, Florida
NA
$38
$42
Washington, DC
N/A
$46
$50

The entire HRGA is so voluminous that providing each employee with a listing is not practical. If you need to determine the allowable maximum per diem rate for a city not listed above, please consult the AACS IntraNet listing on the per_diem_2002.html page.your program director, the Financial Administrator, or the Executive Director.

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Last updated on October 2, 2001 || E-mail Ron Logsdon, AACS executive director