This memorandum enunciates the existing practice of the AACS and establishes written policy for the computation of staff salaries owed, for partial pay periods worked by new staff, staff on leave without pay, departing staff or other situations where it may apply.

Determining Daily Salary Rate:

There are 261 working days in the typical calendar year; in leap year there are 262 working days. Dividing 26l days by twelve (l2) months gives an average of 2l 3/4 days per month. Thus, 21 3/4 days shall be the standard for working days per month regardless of the actual number of days in a given calendar month.

The monthly salary divided by 21 3/4 days shall be an AACS employee's daily salary rate in all cases. The daily rate times the number of days worked shall provide the total gross salary owed for partially worked pay periods, subject to the conditions below as applicable. Payment for accrued annual leave shall be computed on the basis of the departing employee's current daily rate multiplied times the number of days and/or fraction thereof.

Determining the Hourly Salary Rate:

Where applicable, the hourly salary rate shall be determined by dividing the daily salary rate (as determined by the above method) by the number of normal and regular hours usually worked and as assigned by the employee's Letter of Employment or subsequent official personnel instrument. Various staff may/will work varying schedules and number of hours per day.

Calendar Days Considerations/Limitations:

• FOR MONTHS WITH TWENTY-TWO (22) OR FEWER WORK DAYS, pay the employee on the basis of the daily rate times the number of days/hours actually worked. Do not use a "deduct" method, that is subtracting the proper daily rate from the normal full pay period gross amount.

• FOR MONTHS WITH MORE THAN TWENTY-TWO WORKING DAYS, deduct from the normal gross salary for a full pay period the amount computed from the daily rate times the number of days off for the period.

  This provision is designed to prevent an employee who is off for one working day in a twenty-three day working month from receiving more than his/her approved monthly salary. It is particularly directed toward monthly-paid employees.

There may be no effect on semi-monthly paid employees, but the financial staff shall in all cases compute the figures to ensure that no employee receives more than his/her approved gross amount for a pay period due to a quirk in the system.

Any questions or comments shall be directed to the Executive Director. All management and financial staff are responsible for the uniform adherence and application of this salary computation instruction.

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