The AACS Board of Directors adopted amendments to the AACS Personnel Policies and Procedures Manual, Section 3 "Salary Administration," which directs the Agency's official payroll schedule. Payroll due dates now run from the end of the period worked to the end of the immediately following payroll period. This means that the pay day are delayed for approximately two weeks after the pay period ends.
A copy of the payroll policy follows. All AACS employees are automatically put on the designated payroll schedule, one consistent with most employers' practice.
SALARY PAYMENT PROCEDURES SECTION: 3.2
Purpose of this Section:
AACS payrolls are issued every other Friday. Payroll schedules are published annually in the agency newsletter for employee reference and convenience.
Procedure:
| Pay Period (Dates) | Employee Time Sheet Due | Date Due to Payroll Dept. | Employee Payday |
|---|---|---|---|
| |
The example illustrates the pay period, the employee's time sheet submission date, the date time sheets are due from supervisory staff to the Payroll Department, and the payday
- Pay periods begin at 12:01 a.m. Saturday and end
fourteen (14) days later on Friday at 12:00 a.m. (midnight)
- Payday is Friday, fourteen (14) days after the pay period ends
- There are twenty-six (26) pay periods and paydays during the calendar year
- Holidays celebrated on a payday Friday require that the pay check issuance occur during the prior workday.
- Payday is Friday, fourteen (14) days after the pay period ends
(2) Employee Time and Attendance Report requirements include:
- A proper recording and reporting of pay period dates and hours worked
- Time sheet endorsement by the employee and the
supervisor confirming the hours worked, leave taken, any time associated
or relating to AACS work, and any time sheet adjustments or corrections
- Approved reports received by the Payroll Department
by 4:30 p.m., the Wednesday following the end of the pay
period
- Penalty of no check, a late check, or pay not issued
until the next pay period in the event of an incomplete, late,
or incorrectly prepared Time and Attendance Report
- Disciplinary action or discharge for falsifying any Time and Attendance Report.
(3) Exempt Staff Activity Reports include:
- A breakdown of categories in which an exempt employee
utilizes each day
- Properly reporting dates and hours worked during
the pay period
- Activity Report endorsed by the employee and supervisor
confirming hours and amount of time spent on activities
- Activity Report must be completed in conjunction
with the Time and Attendance Report.
- Accounting for leave on a whole day" basis; that is, exempt" staff do not take leave in less than full-day increments - normally 7 1/2 hours per work day, but this figure may vary by position. [Added April, 1994] [See also Section 4.4, subsection (6), second bullet point, page 4]
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Last updated on November 30, 1996 || E-mail Ron Logsdon, AACS executive director