Please note that on the Time and Attendance Report is a column in which you must state specific information regarding any claimed compensatory or overtime. No "overtime" will be approved unless it can be documented and verified. Claims for overtime will be disallowed if no explanation is given and may be disallowed unless the explanation is substantial. Overtime claims will be verified on a spot check basis.
For your protection, please get overtime approved in advance by your supervisor. It would be most seldom that this could not be done. Supervisors are hereby instructed to approve overtime requests only in the most necessary instances AND OBTAIN THE PRIOR APPROVAL OF THE EXECUTIVE DIRECTOR. The AACS Payroll Manager will not pay for overtime without the Executive Director's sign-off on any time sheet claiming overtime. And he will not sign off on overtime claims he has not approved in advance.
Please plan your work so as to avoid overtime situations. If it appears that I am attempting to eliminate overtime then that is substantially correct. We will honor overtime for agency meetings and other similar functions as well as for excess hours while on travel status. The specific area which we wish to curtail is the unwarranted, undocumented and unapproved thirty minutes, hour, two hours, and so forth. All such claims in the future must stand the test of verification through whatever means available. Legitimate and necessary overtime will be approved subject to proper documentation and verification, if appropriate.
The Wage and Hour regulations now in effect are quite stringent. Thus, we are compelled to enforce a strict policy of overtime control.
Your consideration and understanding of the requirements of this memorandum is deeply appreciated. I know I can count on each one of you to comply with it.
Thank you.
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Last updated on November 30, 1996 || E-mail Ron Logsdon, AACS executive director