The Audubon Area Head Start Policy Council met at the Country Cupboard Restaurant in Madisonville on March 17, 1998. The meeting was called to order at 10:40 a.m. by Vickie Ratcliffe, Chairperson. Angela Armour made a motion to dispense with roll. Pam Gardner seconded the motion; motion carried. A quorum was present.

Angela Armour made a motion to approve the minutes from the last meeting. Pat Barnes seconded the motion; motion carried.

Karen Hartley made a motion to accept the agenda. Kimberly Holeman seconded the motion; motion carried.

There was no Old Business.

Personnel Committee: Lisa Kendall went over the list of new hires and resignations. Change made to Sallie Mummert, she was hired as a substitute not as a Teacher Associate. Tina Brewer made a motion to accept the new hires and terminations. Andrea Troutman seconded the motion; motion carried.

By-Laws Committee: Pat Barnes made a motion to accept the new By-Laws. Kimberly Holeman seconded the motion; the floor was opened for discussion. Pat went over the changes that were made in the By-Laws. Aubrey gave an overview on the membership and representative changes. Aubrey also went over Appendix A – responsibilities and governance. The council voted to pass the motion; 30 fore and 1 against, motion carried.

Executive Committee: Pat Barnes presented to the Council the names for the Head Start Scholarships. Tamatha McNeely was nominated for the Ann Phipps Award and Gayle Henry White was nominated for the Head Start Memorial Scholarship. Karen Hartley made a motion to accept the nominations. Jennifer Ewing seconded the motion; motion carried.

KHSA: The KHSA Spring Conference is schedule for May 6-8, 1998 in Louisville, Kentucky. Carol Krampe stated that we have six slots to fill and 23 eligible Policy Council members. Those who were selected to attend were:

Pam Gardner, declined

Joyce Sutton

Deepak Patel

David Flack – declined

Willie Kendrick

Shara Mimms

Sallie Mummert

Cheryl McDaniel

Three alternates were also selected in case one of the above could not attend.

Karen Hartley

Kim Gray

Shirley Sutherlin, declined

Cheryl Hodges

This report was received and filed for the record.

COLA/Quality: Aubrey gave an overview of the COLA/Quality funds we will be receiving soon. We received notice yesterday, we will not get the Early Head Start grant for this year. We will reapply next year. This report was received and filed for the record.

Schedule of Procedures and Job Descriptions: Suzanne Hays went over the timelines for the new job descriptions. Final plans to be approved at Policy Council meeting on June 16, 1998. Personnel is not affect by these timelines and procedures. Carol Krampe suggested we either have meetings and discuss the three areas that are affected or have it done at May’s Policy Council meeting. It was asked if rather than meeting together or individually if we could have the information mailed to the Policy Council. Aubrey answered this question by suggesting making copies for written plans to Policy Council members. May 28^th from 9:00 – 2:00 group meetings in Owensboro to finalize procedures. These meetings are open to Policy Council members. Letters and dates will be sent out. If you want to attend, please call two weeks prior to the meetings so we will know how many will be attending. Angela Armour made a motion to approve. Kim Gray seconded the motion; motion carried.

KERA Contracts and Consolidated Planning: Consolidated planning and Contracts for KERA will or should be completed by mid May. This report was received and filed for the record.

Leslie Henry made a motion to accept the Directors report and Budget. David Flack seconded the motion; motion carried. The Local Area Manager reports were received and filed for the record.

May meeting will be May 19, 1998.

May meeting, Karen Hartley made a motion for Personnel Committee to meet at 9:30 and Policy Council at 10:00 a.m. to give us extra time. Shirley Sutherlin seconded the motion; motion carried. The three team leaders will be at this meeting.

Andrea Troutman made a motion the meeting be adjourned. Lisa Mayes seconded the motion; motion carried.