The Audubon Area Head Start Policy Council met at the Country Cupboard Restaurant in Madisonville on January 19, 1999. Sharra Mimms, Chairperson, called the meeting to order at 10:40 a.m. Kim Teal made a motion to dispense with roll call because of sign-in sheet. Joyce Sutton seconded the motion; motion carried. A quorum was present.

Andrea Troutman made a motion to approve the minutes from the last meeting. Fonda Mattingly seconded the motion; motion carried.

Joyce Sutton made a motion to accept the agenda as corrected. Kelly Yates seconded the motion; motion carried.

There was no Old Business.

Personnel Committee: Dee Donlon gave the report for the committee. Cathy Thrasher made a motion to accept the new hires and terminations. Andrea Troutman seconded the motion; motion carried.

Executive/Finance Committee: Mike Thompson presented the proposal for the COLA increase for FY99 (see attachment). Aubrey answered questions and summarized the proposal for the council. Kim Teal made a motion to accept the proposal. Jeanne Howard seconded the motion; motion carried.

February Finance Committee Meeting. Aubrey explained that the February Finance Committee has been cancelled and will be rescheduled when we receive more information on Quality funds.

Recruitment Process: Marian Simpson made the presentation to the council. Fonda Mattingly made a motion to accept the policies with the revisions noted (see attachment). Nana Cobb seconded the motion; motion carried.

Self-Assessment Procedure: Aubrey explained the procedure. Policy Council volunteers will serve on the self-assessment team. Training would be set-up and reviews done between February and April. Nana Cobb made a motion to approve the self-assessment procedure (see attachment). Fonda Mattingly seconded the motion; motion carried.

Personnel Procedure Changes: Aubrey explained policy procedures for Head Start that had already been presented and approved by the AACS Board because other programs where also included in these changes. Joey Pleasant made a motion to approve the changes as presented. Nana Cobb seconded the motion; motion carried. One specific concern was expressed on "direct deposit" requirement for substitutes. Aubrey explained that he would check with the Executive Director for further clarification on this issue.

May Policy Council meeting: Aubrey explained that the date of the May meeting needed to be moved to the 26^th due to a Federal Review from the Regional Office in Atlanta. He explained that they asked that we hold our Policy Council during the review so that they could talk to Policy Council members. Fonda Mattingly made a motion to change the meeting for May. James Dunn seconded the motion; motion carried. Need to notify members of meeting location by the March meeting.

These reports were received and filed for the record.

Aubrey was asked if he had the answer for the question from last month about the cost of birth certificates. Aubrey will check into this along with Marian Simpson and report to Policy Council at the next meeting.

There being no further business, the meeting was adjourned at 11:53.

COLA Proposal

Selection and Enrollment Policies

Self-Assessment Procedure