May 20, 1997

The AAHS Policy Council met at Audubon Area Community Services, Inc. in Madisonville on May 20, 1997. The meeting was called to order at 10:30 a.m. by Rhondalyn Randolph. Kenneth Johnson made a motion to dispense with roll call. Tammy West seconded the motion; motion carried. A quorum was present.

Roger Marsiglio made a motion to approve the Minutes from the last meeting. Kenneth Johnson seconded the motion; motion carried.

Debra Wilson made a motion to approve the Agenda. Pat Barnes seconded the motion; motion carried.

Expansion and Early Head Start moved to new business.

Personnel Committee:Rev. Greg Baize gave report of Personnel Committee noting hirings as noted in that committee minutes and a list was provided to all Policy Council members.

By-Laws Committee:Connie Wallace gave the report for the committee. Proposed changes to By-Laws Membership and several changes noted. All noted changes to be sent to members before the June Meeting to be voted on at that time. Floor opened for discussion. Question of conflict of interest about allowing substitutes to serve on the Policy Council arose. By-Laws will be corrected and will be sent with minutes and will be voted on at the June Meeting.

Curriculum Development Committee:Rhondalyn Randolph gave the report for the committee. Twelve applications were received for the mini-grants and four mini-grants were awarded to Lyon, Crittenden, Caldwell, and McLean Counties. Each mini-grant was for $500.00. Letters were sent to all that applied encouraging them to continue with their work. Sandy Morse made a motion to award the chosen mini-grants. Shirley Sutherlin seconded the motion; motion carried.

Early Head Start — Aubrey Nehring gave the report. We had an increase up to $694,575 and the extra money is to be used for a COLA increase for FY98. Motion made by Bill Hailey. Kenneth Johnson seconded the motion; motion carried.

Expansion Grants — Aubrey Nehring gave the report. Report given on what this type of grant may be and that we are to work in collaboration with other agencies. We are to apply for a Category 1 Expansion Grant. Proposal must be in by June 5^th. AACS needs the council approval to apply for this grant. Motion made by Dwight Jackson. Rev. David Flack seconded the motion; motion carried.

Planning for Refunding Grant — Aubrey Nehring gave the report. There are no major changes in our grant for the next year. This is just a refunding grant. We need a Financial and Executive Committee on June 10^th in Owensboro at 10:00 a.m. Report was received and filled for the record.

Early Head Start Expansion — Aubrey Nehring asked the Policy Council for approval to apply. We must apply or we are out of contention for the next two years. Motion made by Sallie Mummert. Connie Wilson seconded the motion; motion carried.

Nominations for Chairperson Elect — Pat Barnes gave the report for the nominating committee. Vicki Ratcliffe and Bill Hailey were nominated at the committee meeting. Floor was opened for nominations. Connie Wallace and Rhondalyn Randolph were both nominated and both declined. Pat James made a motion to close nominations. Vicki Ratcliffe seconded the motion; motion carried.

Summer Training Activities — Aubrey Nehring reported about the many training activities that are coming up. Some changes may be made in the Management Training Sessions. They also shall look at the revised Performance Standards with copies submitted to the council. Report was received and filed for the record.

Aubrey gave his report verbally. He also mentioned that Newsweek Magazine has a special report from Johnson & Johnson. Copies were available for the Council. Connie Wallace made a motion to accept the reports. Debra Wilson seconded the motion; motion carried. Reports were received and filed for the record.

Forum — Open Discussion — Questions & Answers:

New member Mr. Al Morrall was introduced to the Council. Questions about insurance for parent meetings in order to provide child care. Hopkins County asked for a van and also asked about some way for the Family Service Workers meals to be paid for when they are with parents at a parent meeting. Question about Parent Fund and its usage were addressed. Some feel they can=t use the money they raise through fund raisers. Crittenden asked for a van.

Connie Wallace made a motion to adjourn. Sallie Mummert seconded the motion; motion carried.