The Boards convened at 11:30 a.m. Lunch was served. A quorum was present for both Boards.
Members present:
Lincolnshire Apartments (5):
Betty Devine Ronald Logsdon Russ Wilkey
Ellen Dugan-Barrette Julie Warren
Lincolnshire North Apartments (5):
Karen Allinder Ronald Logsdon Russ Wilkey
Ellen Dugan-Barrette Sharon Newton
Member Absent: Daisy James (both Boards)
Others Present:
Cheryl Calloway, On-Site Property Manager, Lincolnshires
Bill Staples, Associate Director, Audubon Area Community Services
Sheila White, Assisted Housing Management Center Director, AACS
President Ronald Logsdon called the concurrent meetings to order at 11:45 a.m. Members were welcomed and introduced.
Minutes of November 27th Meetings.
The minutes of the last concurrent meetings held in November 27, 1996, were distributed and reviewed.
Dr. Dugan-Barrette moved that the November 27th meeting minutes be approved. Ms. Newton seconded. Minutes approved unanimously.
Operations Review.
Facilities and Property: The GMAC annual inspection report distributed and reviewed. Ms. Calloway reported a number of work orders issued for water heater, refrigerator, and stove replacements. The need seemed to outstrip the available resourcesCcertainly the budget allocation for those replacements. Smoke alarms were being inspected and replaced throughout the complexes.
Financial Status: The current financial status and budget were reviewed. Again, maintenance-emergency and preventative-were pressing available budget resources. Ms. White also reported that legal expenses were an area of concern.
Section 8 Subsidy: Mr. Logsdon updated the Board on concerns surrounding the continuation of the Lincolnshires= project-based Section 8 subsidies. The current Section 8 contracts with HUD expire in August 2000. HUD is unsure what will happen when these contracts expire. Mr. Logsdon reviewed a report by HUD Louisville Office Multi-Family Director Charles Shire made to the Kentucky Commission on Poverty. Mr. Logsdon was to distribute copies of Mr. Shire=s report to the members following the meeting.
Jagoe Owner=s Equity Notes: Mr. Logsdon advised the Boards that the notes held by Mr. Bill Jagoe representing his half of the required 5% owner=s equity NOT financed in the November 1995 sale of the properties had been paid in full by the AACS, Inc. Thus, the AACS, Inc. will now receive the full payback with interest from the Lincolnshires= residual receipts when they become available. The Jagoe payoff cost the AACS, Inc. nearly $60,000 with interest. That option was chosen over a monthly payment option from AACS= management fees. Either way, the AACS would have to subsidize the payback. This option enables the Assisted Housing Management Center to keep sufficient budget resources to cover its operational costs. It also positions the AACS, Inc. to receive all the interest (8.75%) that its note for the Lincolnshires= owner=s equity entails.
Lincolnshire Letter: Copies of the new newsletter Lincolnshire Letter were distributed. The quarterly publication goes to all Lincolnshire/Lincolnshire North tenants, AACS and HUD associates, and other community interests.
Tenant-related Issues.
Tenant Hearing on Eviction: The president updated the Boards on two recent eviction proceedings. One involved a tenant with probable Amental@ problems. There, the District Court had sustained the Lincolnshires= manager=s proposed eviction. Another tenant had been notified of her eviction but had requested a hearing with the owner. She had been provided a copy of the only client hearing policy and procedure the AACS, Inc. has, but President Logsdon said he did not believe that the policy applied nor should apply- to Lincolnshire/Lincolnshire North tenants. He reviewed his concerns and reasons. Considerable discussion ensued.
The consensus emerged that a hearing policy and procedure tailored specifically for the Lincolnshire properties and their tenants should be developed. The president was asked to
contact the Housing Authority of Owensboro-and other local management agencies regarding their policy. A Lincolnshire(s) policy will be developed for Board approval in the near future.
Lincolnshire North Board Action:
In as much as the tenant request for an eviction hearing was from the Lincolnshire North Complex and there was no Lincolnshire policy regarding a tenant=s right, request, or procedures regarding such a hearing, Mr. Wilkey moved that the Lincolnshire North Apartments Board of Directors convene in advance of the May 11th eviction and hear the tenant=s appeal. Dr. Dugan-Barrette seconded. Motion was carried.
Board Orientation/By-Law Review.
Given the limited time and the late hour, only a most cursory review could be done. This item will be deferred for indepth treatment at the next meeting of the Lincolnshire Boards.
Members= Concerns/Other Issues: Again, limited time and an already long meeting prevented an indepth review. Members were encouraged to pass along concerns and questions to the president.
ADJOURNMENT
The meeting adjourned at 1:40 p.m.